At Macildowie Associates Ltd (and our parent company), we respect your personal data. This Fair Processing Notice (FPN) explains how we will use your personal data after you have sent us your data.
We have offices in Nottingham, Milton Keynes and Leicester.
Carina House East
Linford Wood Business Park
3 Merus Court
Meridian Business Park
At Macildowie, we believe that our candidates are the life blood of our business and we value each and every one of you. With that in mind, we want you to know that we take the privacy of your data very seriously. We need to collect and process your personal data in order to assist you in finding work. That’s what we’re here for.
The following table tells you what we do with your data, depending on which of the above categories you fall in to:
Your name, email address, phone number and all data from your CV and/or our registration form
Your name, email address, phone number and all data from your CV and/or online profile
We enter it into our Customer Relationship Management (CRM) software. Sometimes we do this ourselves, sometimes we send it through a clever piece of software which takes that data from your CV and populates our CRM for us.
Rest assured that Macildowie and our approved processors are the only ones with access to it.
We have a legitimate interest in processing your data to find you work if:
We found your data on a jobsite, so we will ask for your consent to initially process it to make sure you are happy with us doing so.
A full list of your rights are at the bottom of this document.
We may be required to see proof of your right to work in the UK, which is normally done by taking a copy of your passport, birth certificate or other suitable document. Most of these contain information about your country of origin, which could be considered “Special Category” data under GDPR. If we find you temporary work, then we have to take a copy of these documents to fulfil our legal obligations to you as your employer – please see the separate FPN for Macildowie Employees. Rest assured, we do not do anything with this information except attach a copy to your file. On rare occasions, we may be asked to send this data to a third-party company (e.g. the client you are working with).
On occasions, candidates have provided us with some medical data (e.g. if you needed us to make special arrangements for an interview). This is one of a number of types of data classed as “Special Category” which you may have chosen to send us alongside the personal data listed above. We have taken this affirmative action as your consent to hold and process the information, however if you feel this is not the case then please contact us. We will not share this info with any third-party companies unless you explicitly ask us to.
We do not use any automated decision making.
We share your data with:
We do not transfer your personal data outside of the EU as a general rule. If we discuss a role with you which requires us to send your data outside the EU then we will speak to you in advance.
The GDPR gives you rights as a data subject. You have:
More information on your rights can be found in Chapter 3 of the General Data Protection Regulation.