Fair Processing Notice for Emergency Contacts

At Macildowie Associates Ltd (and our parent company), we respect your personal data. This Fair Processing Notice explains how we will use your personal data when your data has been given to us as an emergency contact. You may not be aware that your data has been passed to us, so it is important we tell you what data we have and how we process it.

We have offices in Nottingham and Leicester.

Our Data Protection Consultant is Kristy Gouldsmith who can be contacted via the email address: This email address is being protected from spambots. You need JavaScript enabled to view it..

When a new employee starts with Macildowie Associates Ltd, we ask them to provide an emergency contact, for use only in an emergency. We ask for the contact’s name, contact numbers and relationship to the employee. Once returned to us, this information is stored in paper form in a locked cabinet managed by our HR team. The data is also entered onto our master spreadsheet and used if there is ever an emergency.

We do not process any Special Category data.

We need a legal basis in order to process your personal data. We process all of the data laid out above as we have a legitimate interest in doing so, therefore our legal basis is “Legitimate Interest”.

You have the right to object to our processing your data using legitimate interest. Please speak to us if you have any concerns.

We do not use any automated decision making.

We do not share your personal data with any third party, other than a public body in case of emergency. For example, we may pass your personal data to a member of hospital staff or the police staff if required in the best interests of our employee.

We do not transfer your personal data outside of the EU.

We will hold your data for the length of the employee’s employment or the length of the assignment on which they are currently contracted. After this time the paper copies will be shredded and the electronic records deleted.

The GDPR gives you rights as a data subject. You have

More information on your rights can be found in Chapter 3 of the General Data Protection Regulation.