Fair Processing Notice for Clients


At Macildowie Associates Ltd (and our parent company), we respect your personal data. This Fair Processing Notice explains how we will use your personal data as one of our clients.

Our contact details

We have offices in Nottingham and Leicester.


6th Floor
Waterfront House
Station Street


3 Merus Court
Meridian Way
Meridian Business Park
LE19 1RJ

Our Data Protection Consultant is Kristy Gouldsmith who can be contacted via the email address: This email address is being protected from spambots. You need JavaScript enabled to view it..

What personal data do we collect about you? How will we use that personal data?

At Macildowie, we value each and every one of our clients and we take your data privacy very seriously. When you are a client contact of ours, we will collect and process your personal data in order to further our relationship with you. We start by collecting your name, address, phone, and email. These may be business or private or both.

We also like to learn more about you in order to understand better how we can work together. To further this aim, we may view your Linkedin and Twitter profiles.

The data we have about you is entered into our systems to avoid having stacks of business cards on our desks.

When we welcome you to one of our premises in person, then please take a look at the separate Fair Processing Notice aimed at our Visitors as we may treat your data slightly differently.

Do we use any automated decision making?

We do not use any automated decision making.

Who do we share your personal data with?

We share your data with:

  • Our software providers, (e.g. our CRM provider or external assessment software)

  • Our professional advisors (e.g. legal advisors, accountants etc.)

How long do we keep your personal data for?

We will hold your data for as long as you remain a contact for our mutual or future business, plus 3 years. If you are no longer the most appropriate contact then please let us know.

Your rights as a data subject

The GDPR gives you rights as a data subject. You have

  • The right to request from us access to your personal data

  • The right to request from us rectification of your personal data

  • The right to request from us erasure of your personal data

  • The right to request from us restriction of processing your personal data

  • The right to object to our processing of your personal data

  • The right of data portability

  • If we are processing your personal data on the basis of your consent, you have the right to withdraw your consent at any time. To do so please contact This email address is being protected from spambots. You need JavaScript enabled to view it.. This does not affect the lawfulness of processing based on your consent before you withdrew it

  • You have the right to complain to the ICO if you feel that we have been unable to resolve your query

More information on your rights can be found in Chapter 3 of the General Data Protection Regulation.

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