Fair Processing Notice for Referees

At Macildowie Associates Ltd, we respect your personal data. This Fair Processing Notice explains how we will use your personal data when your data has been given to us as a referee. You may not be aware that your data has been passed to us, so it is important we tell you what data we have and how we process it.

We have offices in Nottingham and Leicester.

Our Data Protection Consultant is Kristy Gouldsmith who can be contacted via the email address: This email address is being protected from spambots. You need JavaScript enabled to view it..

When a new employee starts with Macildowie Associates Ltd, or a new candidate registers with us, we ask them to provide the contact details of two referees. We ask for the referee’s name, job title, email address, employer’s name and employer’s address. Once returned to us, this information is stored electronically in our Customer Relationship Management Database (CRM) or secure internal HR folder. When we receive the reference from you it is stored physically in the employee’s file (for employees) and electronically (for candidates).

We do not process any Special Category data.

We need a legal basis in order to process your personal data. We process all of the data laid out above as we have a legitimate interest in doing so, therefore our legal basis is “Legitimate Interest”.

You have the right to object to our processing of your data using legitimate interest. Please speak to us if you have any concerns.

We do not use any automated decision making.

We do not share your personal data with any third party.

We do not transfer your personal data outside of the EU.

We will hold your data for two years from the day our new employee or candidate (the person you provided he reference for) starts. After this time the paper copies will be shredded and the electronic records deleted.

The GDPR gives you rights as a data subject. You have

More information on your rights can be found in Chapter 3 of the General Data Protection Regulation.